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How To: Authority Documents

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This article will guide you through the process of uploading your Operations manuals and Operator certificate, and generating your Schedule 1 from the software. The FlyFreely platform also allows remote pilots to make electronic compliance declarations (see here) based on the uploaded documents.

(The following information is useful for system admins and CRPs – for information on importing documents into your personal authorities, please see this post.)

Uploading your company’s documents

Navigate to the Authorities tab within the Organisation Admin panel from the profile menu (top-right of the main dashboard).

Locate your RPA Operators Certificate authority and select edit. Underneath the date and ReOC number fields, you will see an area for attachments. You can upload your documents simply by dropping them onto the button, or clicking it to browse to your files.

The documents you will need to upload are:

  1. A copy of your operator’s certificate
  2. A copy of your operations manual (for Australian operators, your procedures library can be uploaded as a separate document. Once the documents have uploaded, it will look like this:

Editing and Updating

Once your documents have uploaded, you can click the relevant pencil icon to change the attachment name (as shown in the platform – this doesn’t change the file name), and select whether the document requires acknowledgement. Generally, you will need your remote pilots to acknowledge your operations manual and procedures document/s. See compliance declarations for more information on this.

If you make changes or create a new version of your documents, you can update here by pressing the upload button (next to the pencil). This will attach the new version of the document under the existing name. If you include the versioning in your attachment names (as in the above image) you will need to edit the names as well, as these won’t change automatically.

If you need to delete an attachment, you can do so using the bin icon.

Remote Pilot Registers

Authorities can have a register of Remote Pilots (for example, your ‘Night Operations’ authority can contain a register of pilots who have had the relevant training and are approved for night ops). The various columns allow you to easily visualize the status of each RP in the context of the authority. The columns are customisable, and will automatically include start/end dates (to help track recurrent training requirements) and whether or not the RP has confirmed the authority documents. Note that the documents displayed here are those that have ‘requires acknowledgement’ selected. In this example, I’ve added columns for CASA RePL and AROC certificates.

RPA Registers

Much like the Remote Pilot Register, certain RPAs can be associated with an authority. For example, you might have 5 drones but only 3 are included on your company’s schedule for ReOC operations – you can specify these against the ReOC authority on your organisation. Default fields are start/end date, and aircraft status (Active, Pending, Suspended, Expired). You can add custom columns in this register as well.

Nominated Personnel

Operator’s Certificate authorities have a nominated personnel section. This should reflect the Nominated Personnel section in your operations manual. Enter the details of your key personnel – at present you can include the following positions:

  • Chief Remote Pilot
  • Maintenance Controller
  • CEO / Director
  • Chief Flight Instructor
  • Senior Renote Pilot

Note that these must be existing personnel within your organisation (you can’t add new users here, they must first be added via the personnel widget on the dashboard – see here for instructions).

Schedule 1

Once the Remote Pilot and RPA Registers are complete, you can easily generate your organisation’s Schedule 1 document by clicking on the Print Schedule 1 button for the authority. This will download a .pdf version of the document, which you can then use in your Operations manual.

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