How To: Plan a Mission in the Office App
In this post, we’ll cover how to plan your first mission in the FlyFreely Office App. The mission planning feature is designed to streamline your process by guiding you through the essential aspects of planning your missions.
When you first open the FlyFreely app, your Missions widget will be empty. If it is not visible on the dashboard, make sure the Missions checkbox in the Left Nav Bar is checked. To begin creating your first mission click the Add (⊕) button.
Creating a New Mission
This will open the Add Mission dialogue. You will see that the process is divided into three steps – objectives, resources and planning. As you complete each section, the app will guide you onto the next step.
Start by giving your mission a name. This can be anything that will help you to identify it. Ticking the ‘dummy mission’ checkbox ensures that the mission won’t affect your reporting or count towards pilot or RPA log hours. Check this option if you won’t actually be flying the mission (eg for practice or testing purposes).
Next, select a mission location. If you have already created one or more locations, they will appear in the drop down list. To create a new location, press the Add [+] button on the left. This will bring up a Location dialogue on which you can draw your proposed flight area. For more information, see our post on creating locations.
Users with a paid subscription also have access to this feature. Clicking the [+] button will bring up a search field – you can search by airport code (eg. YSBK for Bankstown) or simply by name. Once you’ve selected the correct aerodrome, the relevant contact information and radio frequencies will be listed. To add a contact or frequency to your mission plan, simply press the Add to Mission button for that item.
Any details you’ve selected will appear further down the mission planning screen, in the Radio Frequencies section, and will also display in the field app and printable mission documentation.
Once this is complete, you can proceed down the mission planning screen. Under the Mission Resources heading, you will select the mission type (eg Commercial), and the mission workflow you wish to use. It’s possible to have different workflows for different types of mission, but for now we’ll select Standard ReOC Mission (Pre Approved). This workflow is designed for single operators and doesn’t require any external approval.
In the Mission Planning section, we’ll add some details regarding the proposed mission activities. You can enter the planned time and date in your local time and the app will convert to UTC – useful for radio calls or any situation where you need to obtain approvals from CASA / ATC. You can also list any relevant emergency contacts and radio frequencies here. These will be viewable in the field via the FlyFreely Field App (more on this later).
Once you’ve filled out this section, you see a pair of forms to be filled out – the Job Feasibility Assessment (JFA) and Job Safety Assessment (JSA).
These forms appear because they’re a part of the Standard ReOC Mission workflow that we selected above. Workflows are fully customizable – see our post on Mission workflows for more information. Any forms that appear with a red x icon are mandatory, while any others are optional.
For now, we’ll skip the JFA and click start next to Standard Job Safety Assessment. Completing the JSA correctly is an important part of the mission planning process. By considering and planning for each item, you ensure that you are prepared to conduct a safe and compliant operation.
Once you’ve responded to each item, you will be able to complete the Risk Control Form. Based on an approved CASA template, this form gives you a method for quantifying risks and mitigating them to an acceptable level. The tables below the control form indicate how risk should be calculated. Fill in the form, listing each risk that you’ve identified and mitigating it accordingly.
When you’ve finished mitigating all identified risks, complete your planning by simply clicking the Fly button in the bottom-right of the screen. This will set your mission status to Ready to Fly on the dashboard screen, and the mission will automatically sync with the FlyFreely Field App (if your workflow requires an approval, the ‘fly’ button will be replaced by ‘submit for approval’.
To learn about using the FlyFreely Field App to record your mission, click here.